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Access Controls: Who Can Click What

Unique logins and role-based permissions protect patients and your audit trail.

TL;DR

Give each person the minimum access needed for their job, review permissions when roles change, and never share passwords.

Updated 2026-04-21

Access controls answer: Who is allowed to open which door in your systems?

Unique identities

Shared accounts mean you cannot tell who changed a record. Break the habit, even for "just the weekend" coverage.

Role-based access

Billing should not browse psychotherapy notes. Students need tighter scopes. Match EHR roles to actual jobs.

Reviews

When someone changes roles or leaves, revoke access the same day. Quarterly access reviews catch drift.

Vendors

Provide SOC logs or admin audit trails so customers can investigate incidents.

Keep reading

Next in your reading path → What should I do if I think something went wrong?

Not legal advice. Educational overview only; consult qualified counsel for your situation.